Every truck, every pallet, every exception, on one view
Transport, warehouse and decision-support modules for distributors, transporters, 3PLs and manufacturers running their own dispatch. Run any module on its own beside your current ERP, or combine them into one integrated operation.
Trucks lose hours per trip to paperwork, checkpoints and manual hand-offs
A single wrong digit or value mismatch on an e-way bill can detain a loaded vehicle
Return legs run empty and trucks sit idle between trips, unseen until month-end
Freight bills and detention claims are paid without checking against contract rates
The ERP shows stock the warehouse cannot find, and stock-takes stop the operation
Delays are discovered when the customer calls, not when they could still be fixed
None of it is anybody's fault. Every workaround was added because it solved a real problem that day. The cost only shows up later — as "I thought someone else had done it."
All sixteen modules on one data model: order to dispatch, dock to doorstep, with one control tower watching the whole flow. Delivered in phases, starting with your most expensive problem.
Works with the software you already run *
Keep your ERP. Add the module that fixes the gap.
Every module runs standalone beside your current ERP, accounting or industry software, or together as Enterprise One. Each module card shows exactly what it exchanges with your current system.
Vortex TransportationPulse
Transport & Fleet Operations
For shippers with their own fleet, transporters and distributors: plan the load, run the trip, pay the right freight and prove the delivery.
Vortex TransportationPulseTrip & Load Module
Loads are planned on phone and paper. Trucks leave half-full or overloaded, and one wrong vehicle number on the e-way bill can detain the whole trip.
What it does
•Load plans by weight, volume and drop sequence
•Trip sheet, lorry receipt and e-way bill data from one entry
•Invoice-to-e-way-bill value and vehicle checks before dispatch
•Expiry alerts while the truck is still on the road
Works with your existing systems *
Pulls invoices and delivery orders from your existing ERP, accounting or industry software and posts trip cost back against each invoice. E-way bill data through your GST provider or the government API.
Trucks run empty on the return leg and sit idle between trips, but the pattern only shows up in the month-end P&L.
What it does
•Loaded vs empty kilometres per truck
•Idle days with the reason recorded
•Return-load matching on your own lanes
•Cost per kilometre and per trip by vehicle
Works with your existing systems *
Reads the GPS, telematics and FASTag data you already collect. Vehicle-wise cost posts to your accounting system as cost centres.
Vortex TransportationPulseFreight Audit Module
Transporter bills are paid on trust. Rate differences, duplicate lines and detention claims slip through because nobody checks every line against the contract.
What it does
•Every bill checked against contracted lane rates
•Detention charges validated against gate timestamps
•Disputes logged with evidence attached
•Only approved amounts released for payment
Works with your existing systems *
Reads contract rates and the vendor master from your ERP. Approved freight bills flow to accounts payable in your accounting software with no retyping.
Vortex TransportationPulseYard & Dock Module
Trucks queue at the gate for hours, docks are idle one hour and jammed the next, and nobody can prove who caused the wait.
What it does
•Gate appointment slots by transporter
•Arrival-to-exit clock for every vehicle
•Dock allocation by load type and priority
•Waiting-time reports by transporter and customer
Works with your existing systems *
Links the weighbridge, the security gate register and ERP inbound or outbound documents, so every vehicle is matched to its PO or sales order.
Vortex TransportationPulseDriver & Duty Module
Licence expiry, fitness and duty hours sit in a register until a checkpoint or an incident exposes the gap.
What it does
•Driver documents with expiry alerts
•Duty and rest hours per trip
•Allocation by route, vehicle type and experience
•Trip advances and expense settlement
Works with your existing systems *
Advances and settlements post to your payroll or accounting system. Licence and vehicle checks through government services where access is approved.
Vortex TransportationPulseLast Mile Proof Module
Deliveries are disputed weeks later, and collection waits for a signed paper copy that is still in the driver's cabin.
What it does
•Photo, location and OTP proof at handover
•Short and damaged quantities captured at the doorstep
•Proof shared with the customer on WhatsApp instantly
•Delivery confirmation releases the invoice for collection
Works with your existing systems *
Delivery status updates the invoice in your ERP, so billing and collection follow-up start the same day.
Vortex WarehousePulse
Warehouse & Distribution Operations
For distributors, depots, 3PL warehouses and plant stores: make the system stock and the shelf stock the same number.
Vortex WarehousePulseInbound & Receipt Module
Material arrives without notice, is counted twice or not at all, and the ERP shows stock the store cannot find.
What it does
•Expected-receipt list from open orders
•Scan-based receipt against the purchase order
•Short, excess and damage recorded at the dock
•Put-away task created automatically
Works with your existing systems *
Reads purchase orders from your ERP and posts goods receipts back, so the store and accounts see the same quantity.
Vortex WarehousePulseStorage & Slotting Module
Fast movers sit at the back, slow movers occupy the best locations, and pickers walk kilometres every shift.
What it does
•Stock visible to the exact location
•Slotting by movement speed, size and weight
•Periodic re-slotting recommendations
•Space utilisation by zone
Works with your existing systems *
Uses item masters and sales history from your ERP. Your item codes and units stay exactly as they are.
Vortex WarehousePulsePick & Dispatch Module
Pick lists are printed from the ERP, wrong items go out, and dispatch cut-offs are missed because nobody sequenced the work.
What it does
•Wave and batch picking by route and cut-off
•Scan-to-confirm every pick
•Packing lists and labels generated
•Dispatch readiness per truck
Works with your existing systems *
Picks from ERP sales orders and delivery notes, then confirms dispatch back so the invoice and trip flow into TransportationPulse.
Vortex WarehousePulseStock Accuracy Module
The annual stock-take stops the warehouse for days, and the variance still cannot be explained afterwards.
What it does
•Continuous cycle counts by value and movement class
•Root cause captured for every variance
•Batch and expiry control
•Accuracy trend by zone and counter
Works with your existing systems *
Adjustments post to the ERP only after approval, with a complete audit trail for your auditors.
Vortex WarehousePulseLabour Planning Module
Contract labour is booked on gut feel: idle on quiet days, short on peak days, overtime every month-end.
What it does
•Workload forecast from orders and expected receipts
•Headcount by shift and activity
•Productivity per person and task
•Contractor bill verification
Works with your existing systems *
Attendance from your biometric or HR system; verified contractor bills to accounts payable.
Vortex WarehousePulseAutomation Interface Module
Conveyors, sorters, AMRs or automated storage were bought as islands. They do not talk to the ERP, so people re-key everything.
What it does
•One task layer between business systems and equipment
•Task hand-off and confirmation both ways
•Equipment fault and exception alerts
•Throughput dashboards by shift
Works with your existing systems *
Connects to equipment controllers through their available interfaces (API, database or file exchange) and to your ERP. Scope confirmed after a site survey.
Vortex SmartAI-Pulse
Automation & Decision Support
The automation and AI layer that sits across TransportationPulse, WarehousePulse and your existing systems. People approve; the engines do the heavy lifting.
Vortex SmartAI-PulseReroute Module
A closed road, a breakdown or a customer change means a planner spends an hour on the phone re-planning trips by hand.
What it does
•Recalculates routes and allocations when conditions change
•Options ranked by cost, time and service impact
•Planner approves before anything changes
•Updated arrival times to customers
Works with your existing systems *
Uses live trip data from TransportationPulse or your current tracking provider. Approved changes push back to dispatch.
Vortex SmartAI-PulseDisruption & Exception Control Module
Delays are found out when the customer calls, when the only remaining option is an apology.
What it does
•Rules watch every shipment for late, stuck, off-route or document risk
•Severity-based alerts to the right owner
•Recommended action, with approval
•Exception log with time-to-close
Works with your existing systems *
Reads status from your ERP, GPS and warehouse systems. Alerts on WhatsApp, email or the dashboard.
Vortex SmartAI-PulseControl Tower Module
Inbound, warehouse and outbound status lives in five systems and three WhatsApp groups.
What it does
•One live view of inbound, storage and outbound
•Promise vs actual by customer, lane and supplier
•Drill down from a KPI to a single shipment
•Daily management summary
Works with your existing systems *
Consolidates data from your ERP, spreadsheets, tracking and warehouse systems without replacing any of them.
Vortex SmartAI-PulseInventory Positioning Module
Stock piles up in one depot while another runs out, and emergency transfers eat the margin.
What it does
•Target stock by location and item
•Transfer recommendations between depots
•Service level vs inventory cost trade-off
•Scenario testing before committing
Works with your existing systems *
Reads stock and demand from your ERP. Approved transfers are raised back into it as transfer documents.
Typical starting points
Transporters & fleet owners
Trip & Load + Freight Audit + Last Mile Proof
Fewer detained trips, freight paid at contract rates, collection from day one.
System stock matches shelf stock, and the right items leave on time.
Plants running own dispatch
Yard & Dock + Trip & Load + Disruption & Exception Control
Gate queues and delays visible before the customer calls.
Standard across every Vortex industry
Vortex SmartAI-Pulse core layer
Predictive analytics
Forecasts and early-warning signals from your own operating history.
Executive & KPI dashboards
Interactive views from company level down to a single order, truck or machine.
Workflow automation
Routine reports, alerts and hand-offs run on their own, on WhatsApp, email or screen.
Human-in-the-loop approvals
Anything that changes money, stock or a customer promise waits for a person to approve.
Disruption & exception handling
Rules watch every transaction and escalate by severity to the right owner.
Decision audit trail
Every recommendation, approval and override is recorded with who, when and why.
Where rules or optimisation give a reliable answer, we use them. AI is applied where it genuinely improves a decision, and never without a person accountable for the outcome.
Go deeper with SmartAI-Pulse
Decision Automation Service
Not sure which decisions are safe to automate, and which should always wait for a person.
We map every recurring decision in your operation, configure which ones your systems can make on their own, and which stay with a person — before a single automation goes live.
Stock piles up in one location while another runs short, and nobody can say why.
We work out where stock should actually sit, how many locations you need, and which routes are worth running — using your own sales and movement data, not assumptions.
We study the real workflows, the manual hand-offs and the priority risks before recommending any technology.
02 · Phase one
The first release solves your single most expensive problem and goes live in weeks, so you see value before committing further.
03 · Honest answer
If a process fix would serve you better than software, we will say so. We have said it before and walked away from the work.
Magesh Raman spent 22 years in supply chain and logistics — network redesign and warehouse automation with robotic transport, automated storage and vision systems at Ford, greenfield procurement and logistics setup at Timken, and a 3PL branch turnaround at St John Freight. This is the operation we ran before it was software we built.
Questions we get asked
Start with a free Vortex Pulse Check
No charge, no obligation. We map one operating priority into a practical roadmap — and if the honest answer is that you are not ready for software yet, we will tell you.
