Shift close runs on handwritten slips and ends in salesman disputes
Tank, meter and book stock never agree, and losses surface after closure
Cash, UPI, card and credit settlement is reconciled by hand every night
Payment charges on high-value transactions quietly eat an already thin margin
The owner learns about problems a day late
None of it is anybody's fault. Every workaround was added because it solved a real problem that day. The cost only shows up later — as "I thought someone else had done it."
Forecourt to cash on one view: pumps, tanks, dry stock, sales and every payment mode reconciled, with SmartAI-Pulse watching the outlet.
Works with the software you already run *
Keep your ERP. Add the module that fixes the gap.
Every module runs standalone beside your current ERP, accounting or industry software, or together as Enterprise One. Each module card shows exactly what it exchanges with your current system.
Vortex SitePulseForecourt ModuleLIVE IN OPERATION
Shift close runs on handwritten nozzle readings, salesman shortages are argued over, and pump faults go unnoticed until a customer complains.
What it does
•Live pump and nozzle readings from your forecourt controller
•Salesman-wise shift reconciliation
•Shortage alerts before the shift closes
•Safety checklists with photo, time and location evidence
Works with your existing systems *
Reads your existing forecourt controller or automation system strictly read-only. Shift totals post to your accounting software.
Vortex SitePulseWetStock ModuleLIVE IN OPERATION
Tank dips, gauge readings and book stock disagree, and short or off-density deliveries are accepted without complete checks.
What it does
•Dip vs gauge vs book stock every shift
•Density and temperature checks at delivery acceptance
•Variance trend with loss-pattern flags
•Evaporation and handling loss tracking
Works with your existing systems *
Reads automatic tank gauges where fitted. Delivery invoices from your oil company portal downloads or your accounts.
Vortex SitePulseStock Control Module
Lubricants, additives and shop items are counted monthly, and expired or missing stock is found at audit.
What it does
•Dry-stock ledger for lubricants, additives and shop items
•Batch and expiry control
•Reorder points
•Salesman-wise lubricant sales
Works with your existing systems *
Purchases and sales sync with your accounting software, so nothing is entered twice.
Vortex SitePulseSales Module
Nobody can say which product, hour or salesman actually drives the outlet's sales.
What it does
•Sales by product, nozzle, hour and salesman
•Fleet vs walk-in trend
•Lubricant upsell targets
•Incentive tracking
Works with your existing systems *
Uses controller sales data together with your billing system; no second entry.
Vortex SitePulseBilling & Payment Module
Cash, UPI, card and credit are reconciled by hand, credit customers exceed limits, and payment charges are never counted.
What it does
•Payment-mode settlement against shift sales
•Credit customer limits, statements and collection follow-up
•Cost of each payment mode, including charges on high-value UPI transactions
•Large-ticket customers flagged for credit accounts
Works with your existing systems *
Imports settlement reports from your bank, UPI and card providers. Credit customer ledgers post to your accounting software.
Vortex SmartAI-Pulse
Outlet Intelligence
Problems are found in the evening report, long after they could have been fixed.
What it does
•Demand forecast by product and day
•Tanker indent recommendation before dry-out
•Variance anomaly detection
•Automatic day-close and WhatsApp owner reports, with approvals kept with people
Works with your existing systems *
Works across every SitePulse module and your existing accounting data.
Standard across every Vortex industry
Vortex SmartAI-Pulse core layer
Predictive analytics
Forecasts and early-warning signals from your own operating history.
Executive & KPI dashboards
Interactive views from company level down to a single order, truck or machine.
Workflow automation
Routine reports, alerts and hand-offs run on their own, on WhatsApp, email or screen.
Human-in-the-loop approvals
Anything that changes money, stock or a customer promise waits for a person to approve.
Disruption & exception handling
Rules watch every transaction and escalate by severity to the right owner.
Decision audit trail
Every recommendation, approval and override is recorded with who, when and why.
Where rules or optimisation give a reliable answer, we use them. AI is applied where it genuinely improves a decision, and never without a person accountable for the outcome.
Go deeper with SmartAI-Pulse
Decision Automation Service
Not sure which decisions are safe to automate, and which should always wait for a person.
We map every recurring decision in your operation, configure which ones your systems can make on their own, and which stay with a person — before a single automation goes live.
Stock piles up in one location while another runs short, and nobody can say why.
We work out where stock should actually sit, how many locations you need, and which routes are worth running — using your own sales and movement data, not assumptions.
A read-only mirror of a closed forecourt controller. Tank levels, twelve nozzle meters, prices and end-of-day sales on desktop and mobile. No new hardware on the forecourt. Never writes to the controller. Delivered in 3.5 weeks.
How we work
01 · Understand
We study the real workflows, the manual hand-offs and the priority risks before recommending any technology.
02 · Phase one
The first release solves your single most expensive problem and goes live in weeks, so you see value before committing further.
03 · Honest answer
If a process fix would serve you better than software, we will say so. We have said it before and walked away from the work.
Founder-led. Magesh Raman spent 22+ years in enterprise supply chain and operations at Ford, Timken and St John Freight before founding Vortex. We have run the operations we now digitise.
Questions we get asked
Start with a free Vortex Pulse Check
No charge, no obligation. We map one operating priority into a practical roadmap — and if the honest answer is that you are not ready for software yet, we will tell you.
